Youth Coordinator - American Quarter Horse Association

Full-Time • Amarillo, TX • Closes March 1

The Youth Coordinator provides administrative, operational, and programmatic support to the Youth Department. This role is responsible for the accurate execution of daily department operations, coordination of youth programs and events, and maintenance of records, communications, and resources. Independently manages responsibilities, ensures accuracy and compliance across all processes, and proactively identifies opportunities to improve efficiency and advance department objectives.

Responsibilities:

• Contributes to the management of programs, including recommending strategies, reviewing data, and seeking opportunities for improvement

• Actively engages in efforts driving membership growth, member development and the promotion of equine education

• Advises leadership on an ongoing basis of opportunities and risks related to youth development

• Updates, develops and maintains written and digital resources, AQHA web content, digital learning tools and online resources

• Coordinates and/or supports fundraising and sponsorship-related activities to support revenue generation

• Ensures fulfillment of contracts and agreements including but not limited to deliverables, correspondence, post-analysis

• Manages and implements the daily business operations of the youth department, including but not limited to planning, efficient management of resources, and daily administrative tasks

• Supports the successful management of programs, resources, events and activities for American Quarter Horse youth and young adult matters through activities including but not limited to:

  • Correspondence and communication with members and committee members

  • Supporting the maintenance of records and confidential information

  • Corresponding with members

  • Processing entries and event registrations

  • Managing the department’s payment requests and contracts

  • Tracking and processing of financials

  • Scheduling and correspondence related to meetings

  • Administration of programs, activities, and resources

• Plans and executes events and activities including but not limited to in-person, virtual and remote meetings, workshops, trips and programs

• Attends events as required, including travel when required

• Provides outstanding service to members and adult leaders as well as colleagues

• Works closely with leadership in the youth department

• Provides suggestions on an ongoing basis to improve efficiency and service to members

• Other duties as assigned

Education Requirements:

Bachelor’s degree is preferred. Work experience can substitute for a degree.

Specific Knowledge and Skillsets:

• Strong attention to detail with proven ability to manage administrative processes accurately

• Excellent organizational, time-management, and prioritization skills

• Strong written and verbal communication skills

• Ability to work independently and manage multiple deadlines simultaneously

• Proficiency with standard office technology, databases, and digital platforms

Learn more and apply here.