Resource Development Coordinator - Amarillo Tri-State Exposition

Amarillo, TX

Overview:

Chartered in 1923, the Amarillo Tri-State Exposition is a 501(c)3 non-profit organization governed by a volunteer board of directors. The mission of the Expo is to help strengthen the local economy by attracting visitors to Amarillo, hosting entertaining, family-friendly events for area citizens, and supporting youth education. To accomplish these goals, the Expo operates the fairgrounds yearround. More than 85 events are held on the grounds each year ranging from local non-profit fundraisers to world championship equestrian competitions. Studies show these events contribute more than $21 million in economic impact to the area annually.

Each September, the fairgrounds transform into the largest family event in the Texas Panhandle, the Tri-State Fair & Rodeo. This signature event draws approximately 120,000 attendees over a nine-day period, generating more than $5 million each year in economic impact - none of which would be possible without nearly 300 local volunteers. Recently, the Expo has developed two additional self-produced events called the Amarillo Classic Junior Stock Show and the Western Legacy Awards Gala.

Compensation:

Commensurate with skill set, experience, and full-time or part-time status. Includes base pay plus commission opportunities on sponsorship revenue. Other employee benefits will be dependent on criteria listed above.

Position Summary:

The Resource Development Manager plays a key role in securing the financial and human resources needed to sustain and grow the Amarillo Tri-State Exposition’s mission. Approximately 75% of this role focuses on sponsorship and partnership development, while 25% focuses on volunteer recruitment and engagement systems.

This individual will work to identify, cultivate, and secure sponsor partners for both the Tri-State Fair & Rodeo, Amarillo Classic Junior Stock Show, Western Legacy Awards Gala and any other year-round events. Additionally, they will develop relationships with civic groups, volunteer organizations, and individuals to ensure a strong and consistent volunteer base. The Resource Development Manager serves as both brand ambassador and community connector—linking people, businesses, and opportunities in ways that enrich the organization and the region it serves.

Essential Duties and Responsibilities:

Sponsorship & Partnership Development (Approx. 75%)

• Develop and implement a comprehensive sponsorship strategy to identify, approach, and secure new sponsors for the Fair, fairgrounds year-round, and other events.

• Cultivate relationships with existing partners and ensure long-term satisfaction and retention.

• Identify and research potential sponsors; create compelling sponsorship packages and lead outreach efforts.

• Negotiate agreements, contracts, and deliverables with professionalism and accuracy.

• Manage all sponsorship agreements to ensure both sides meet deliverable expectations.

• Collaborate with staff to ensure sponsor benefits (signage, marketing, tickets, etc.) are fulfilled.

• Track sponsorship revenue in real time and prepare reports for the CEO.

• Invoice sponsors and coordinate with accounting to ensure timely payment.

• Identify and pursue in-kind donations that provide meaningful operational or event support.

• Represent the organization at local community and business functions to promote partnership opportunities.

Volunteer Recruitment & Development (Approx. 25%)

• Develop and implement strategies to recruit, onboard, and retain individual volunteers for the organization.

• Build relationships with civic clubs, school groups, service organizations, and corporate volunteer programs to expand the volunteer pool.

• Maintain accurate volunteer contact lists and help improve systems for tracking participation and engagement.

• Assist staff liaisons and committee chairs in identifying volunteer needs and connecting the right people to the right roles.

• Create simple onboarding materials and orientation resources for new volunteers.

• Coordinate with the CEO and staff to support a positive volunteer culture that reflects the organization’s Fans First philosophy.

• Support special projects or recognition initiatives that encourage continued volunteer involvement.

Training, Knowledge, and Skills:

• Any combination of education, experience, and training which provides the knowledge and abilities necessary to perform the work.

• Strong understanding of marketing, event management, and community relations.

• Excellent written and verbal communication skills.

• Ability to manage multiple projects simultaneously while meeting deadlines.

• Professional demeanor with the ability to build trust with sponsors, partners, and volunteers alike.

• Basic understanding of bookkeeping, accounting practices, and sponsorship reporting.

• Knowledge of agriculture, fairs, livestock, or rodeo industries preferred but not required.

Personality Traits

• Motivated self-starter who enjoys working independently and as part of a team.

• Personable, professional, and comfortable meeting new people.

• Passionate about community engagement and relationship-building.

• Organized and detail-oriented.

• Creative problem solver with a “Fans First” mindset.

• Humble team player who reflects the values of Connect, Grow, and Serve.

Special Qualifications

• Available on-site every day in September, including weekends

• Mandatory attendance of certain special events; i.e. Annual Meeting, Western Legacy Awards, Amarillo Classic Junior Stock Show

• Ability to operate a motor vehicle and with a Texas driver’s license

• Must successfully complete a background investigation

• Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicates with others by telephone and in-person

• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and read and prepare documents, and related materials

• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment, including personal computer, and a motor vehicle

Inquire about Position

Email brady@tristateexpo.com or call the Office at 806-376-7767