Awards & Recognition Intern - National FFA

Indianapolis, IN • Closes April 15

JOB SUMMARY: 

The National FFA invites applications for an 18-week internship at our headquarters in Indianapolis, IN, running from mid-July to mid-November. 

We are seeking a motivated intern to join our Awards and Recognition team, focusing on the coordination and execution of our prestigious national award programs and competitive events. These include the Agriscience Fair, American Star, National Chapter, Agricultural Proficiency Award, and Career & Leadership Development Events, all culminating in the National FFA Convention & Expo, slated for October 22 to October 26, 2024, in Indianapolis.

Starting in June, the intern will play a vital role in facilitating national awards judging activities. Responsibilities will involve managing multiple Zoom accounts, facilitating concurrent meetings, organizing and preparing awards, as well as developing scripts and PowerPoint presentations for finals hall sessions.

In addition, the intern will collaborate with the CDE/LDE team to compile convention materials, coordinate committee travel arrangements, manage housing logistics, and facilitate communication with event superintendents and committee members.

This role demands meticulous attention to detail, exceptional organizational and time management skills. Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word), Zoom, Google Classroom, and JotForm platforms is preferred. Flexibility, a thirst for knowledge, a positive attitude, and a strong team spirit are qualities we value in our ideal candidate. 

Join us in supporting the future leaders of agriculture and making a meaningful impact within our organization.

ESSENTIAL FUNCTIONS:

• Perform daily tasks using Microsoft Excel, Word, Outlook & PowerPoint.

• Collect, print and organize portfolios, manuscripts, and links from national finalists.

• Maintain up to date records for all award programs members’ travel information arrangements, including hotel rooming lists, parking, shuttles, rental vehicles, etc. Will utilize Passkey for hotel reservations.

• Handle clerical work such as inventory, printing seating cards, and creating seating charts.

• Create, send invitations, and monitor Zoom meeting.

• Build, organize, and manage google classrooms.

• Mange event schedule management for the convention app, website and communications for all award and events programs.

• Coordination of all 30 award and events program events including venue set up, food & beverage and audio/visual details.

• Preparation and inventory of meeting diagrams in Visio and Social Tables.

• Participate in pre-convention venue meetings.

• Communicate effectively with event committees, superintendents, sponsors, and volunteers.

• Available to work in-person at the National FFA Center for up to 40 hours per week.

• Other duties as assigned

EDUCATION:

Enrollment in or a graduate of post-secondary studies is required. Interested areas of study include Business Management, Tourism, Hospitality, Convention, Meeting, Special Event Planning, Agricultural majors/programs, or Ag Education.

EXPERIENCE:

    Previous experience in event planning & logistics is a plus. Knowledge of the National FFA Organization, awards     

   and competitive event programs, specifically Career and Leadership Development Events is helpful.

For more information and to apply, please visit https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=afd3867e-df16-4bd2-986c-212e5fe8bf01&ccId=168168755452_4721&jobId=493226&lang=en_US&fbclid=IwAR0RqsXmPVgDBRMdm2LCyCgDpFHX73-V3as5jCf14qPCQIcggYUM1GydZQE