Denver, CO • Full-Time • Bachelor's Degree Required
The Western Stock Show Association d.b.a. National Western Stock Show (WSSA/NWSS) is currently seeking a leader in the field of event management that possesses a unique quality of interacting with staff, committees and volunteers in a supportive and directive role to achieve overall success. Quality candidates for this position must have a love for western tradition and the agricultural industry. We are seeking candidates that thrive in the fast-paced environment of live events. Teamwork, organization, discipline and a solid work ethic are a must. Successful candidates will “ride for the brand” and must carry themselves on the job and off in a professional manner as a management level employee of the National Western Stock Show.
Each year the National Western Stock Show is host to several events that raise money for the National Western Scholarship Trust, which funds scholarships to college students of agricultural sciences, veterinary medicine and rural health. The Manager of Scholarship Events works as the project lead on these events, and is responsible for directing aspects of execution from start to finish. The Manager of Scholarship Events is the administrator of scholarship funds awarded annually, and he/she is also the director of the yearly internship program to support Stock Show.
Event Management Responsibilities
Events include, but are not limited to the Citizen of the West dinner gala, the Auction of Junior Livestock Champions, and the Rodeo All-Star Weekend.
Create and maintain budgets for each event.
Negotiate and contract vendors to include caterers, audio-visual producers, event rental providers, photographers, florists, announcers/speakers, valet, and livestock providers.
Produce and implement highly detailed event setup plans, and communicate/coordinate such plans with internal operations staff.
Direct 90+ committee members, event volunteers, and support staff through planning year.
Develop multiple sets of collateral with graphic designer and printer (invitations, brochures, event materials).
Generate mass mailings for invitations and donation solicitation.
Administer social media campaigns and email blasts.
Coordinate silent and live auctions to include the collection/purchase of donation items, implementation of bidding system, and winning bidder payment management.
Process event registrations, invoices, payments and donations.
Handle accounts payable and accounts receivable associated with assigned events.
Organize monthly planning committee meetings.
Manage all aspects of event day execution.
Develop and distribute post-event tax letters, advertising and thank you gifts.
Other duties as assigned.
Scholarship Administration Responsibilities
Coordinate quarterly meetings with the NWST Board of Trustees, and execute all resulting objectives.
Communicate regularly with partner schools to maintain formal agreements, obtain recipient rosters, receive semester grade reports, and process annual fund distribution.
Organize scholarship recipient attendance at fundraising events.
Maintain recipient database and record-keeping.
Process donations, and provide associated acknowledgement letters and tax documents.
Internship Program Responsibilities
Work with department heads to generate job descriptions for 20+ positions.
Post positions on NWSS website, and announce opportunities to local universities and colleges.
Manage incoming applications, and coordinate with department heads for interviews and selections.
Coordinate orientation and on-boarding.
Serve as Human Resources/main point of contact for interns throughout duration of program (October-January).
Conduct post-internship evaluations.